Privacy information for Research Participants

For information about the University’s obligations with respect to your data, who you can get in touch with and your rights as a data subject, please visit: www.nottingham.ac.uk/utilities/privacy/privacy.aspx.

Why we collect your personal data

We collect personal data under the terms of the University’s Royal Charter in our capacity as a teaching and research body to advance education and learning. Data collection is for research purposes.

Legal basis for processing your personal data under General Data Protection Regulations (GDPR)

The legal basis for processing your personal data on this occasion is Article 6(1e) Article 6(1e): processing is necessary for the performance of a task carried out in the public interest.

Special category personal data

In addition to the legal basis for processing your personal data, the University must meet a further basis when processing any special category data, including: personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sex life or sexual orientation.

The basis for processing your sensitive personal data on this occasion is Article 9(2j) processing is necessary for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes.

How long we keep your data

The University may store your data for up to 25 years and for a period of no less than 7 years after the research project finishes. The researchers who gathered or processed the data may also store the data indefinitely and reuse it in future research. Stored data will be confidential during the data collection period, and stored on a password protected computer. Data will be anonymised during analysis and pseudonyms used to replace real names; no personal identifiers will be retained. Audio recordings will be destroyed after transcription. 

Who we share your data with

Extracts of your data may be disclosed in published works that are posted online for use by the scientific community. Your data may also be stored indefinitely on external data repositories (e.g., the UK Data Archive) and be further processed for archiving purposes in the public interest, or for historical, scientific or statistical purposes. It may also move with the researcher who collected your data to another institution in the future.